DJ business management software that runs the whole job, from the first enquiry to the music on the night. Built for solo DJs and multi-ops, so it grows as you do. Seen, booked and paid like the professional you already are.
Seven days free, no card. A setup wizard walks you through it, or join a free live session and we’ll do it with you.
DRJMSKTW+
on Trustpilot
“…giving clients that feeling of ‘wow, this DJ really knows what he’s doing.’” Ellis Bland, verified review
app.planningbeats.com · Booking Manager
PB
New enquiry22:47 · Sat
Sarah & James · Wedding · 14 Sep 2026
Quote sent automatically£1,850 · full event package
Anyone can send a contract. This was built around the music.
The playlist they’ve been building for months. The first dance edit their dance teacher sent. The forty requests you’ll cut to the twenty that’ll work. That’s the real job, and it’s the part nobody sees.
Planning Beats checks every song against your own library, tells you what’s missing, and puts it into your DJ software in order.
Their music comes inChecked against your library, then into your decks
Their music comes inChecked, then into your decks
“The music matching tool has massively sped up my prep time.” Charlie, verified Trustpilot review ·See how Set Ready does it
First Dance20:00Mumford & Sons · There Will Be Time
Do not playWonderwall is loaded on Deck A. Client note: “No Oasis, please.”
During · On Cue
The client’s plan, floating over your DJ software.
On Cue stays on top of Rekordbox, Serato or whatever you play on, so the timeline, the must-plays and their notes are always in view. Load a do-not-play and it warns you before it goes out.
Cue points, duplicates, messy tags, lost files and backups, sorted inside Set Ready and working with the DJ software you already use.
Included with every Planning Beats account. Nothing extra to buy.
PB
Daniel RossFounder of Planning Beats
Built with the industry
103 DJs paid for this before it existed.
I started my first DJ company when I was 14. I pitched it to my dad, Gareth, who’s a finance director. He asked the questions a finance director asks a 14-year-old with a pair of speakers, then wrote me my first business loan.
Years later I went looking for software that fit how a DJ business really runs, the music as well as the paperwork. It didn’t exist. So more than two years ago, before AI could write code for you, we hired a real engineering team and paid for it properly. Angel leads the tech, Kamen runs the project, and Gareth still asks the hard questions.
103 working DJs paid in advance to help make it happen, some of them years before launch. They’re the reason it’s here, and the DJs in our Inner Circle still tell us what to build next.
We do it for one reason: to help every mobile DJ do the job better, and be treated like the professional they already are. The DJ in their first year, fitting gigs round a day job, gets exactly the same tools as the biggest multi-op.
Nobody haggles with a DJ who’s already shown their work.
Most price objections happen because the client can only picture the night itself. Show them the plan, the timeline and the contract at enquiry stage, and the question becomes when to book you.
Every enquiry, quote and follow-up in one place.
See who’s opened your proposal, who’s gone quiet and what’s going out next. Overdue invoices get flagged for you.
Instant personalised quotes
Timed follow-up sequences in your tone
Proposals tracked and auto-chased
Their wedding, with your name on it.
Clients sign, pay and plan in a portal that carries your logo and colours, from the first email to the running order.
Every review so far is five stars. Here’s what they said.
Excellent on Trustpilot
“It’s taken me from being ‘just another DJ’ to giving clients that feeling of ‘wow, this DJ really knows what he’s doing.’”
Ellis Bland · Verified Trustpilot review
An absolute no-brainer.
It’s taken me from being “just another DJ” to giving clients that feeling of “wow, this DJ really knows what he’s doing.” The level of professionalism it creates throughout the whole client journey is on another level. I’ve used other CRMs, lacklustre and expensive for what they offered. Planning Beats is the complete opposite. Affordable, incredibly advanced, and easily the best CRM I’ve used so far.
EB
Ellis Bland19 May 2026
Like planning a gig, only better.
A CRM built by a DJ for DJs. Everything you need to run your business at your finger tips. Dan has been incredible at listening, taking feedback, implementing changes and making the system better with every update. From taking an enquiry to noting down the venue’s WiFi code, this system has it all. My clients love the portal and I love Planning Beats.
TW
Thomas Westwood15 May 2026
Planning Beats has revolutionised my business.
I started my mobile Disco company with an extremely convoluted booking procedure using multiple different apps, calendars and emails. This caused me to miss enquiries and make errors with bookings and had a serious effect on my business performance. Planning Beats has completely changed all of that.
My DJing and equipment side was perfect, but I was being let down by the admin. Planning Beats made the enquiry, booking and event planning side of my business look as professional as what turned up on the day. The music matching tool has massively sped up my prep time and the event prep PDF means I don’t miss any requests from the couples.
All of the couples who have used the app so far have commented on how easy it is to use and how much I stand out from the competition. A fantastic app, a team that are always happy to assist you and continuous development make me sure my business will be using Planning Beats far into the future.
Coming from spreadsheets and Google Forms, Planning Beats is in a world of its own. I didn’t think I needed a CRM because I wasn’t busy enough, but admin is 10% of what it was before. Automations, active brochures, plus Set Ready hooking in so you can match every song to your DJ library, with must-play / do-not-play alerts at the gig. 100% nothing on the market offers all these features at this price.
LA
Luke Andrew18 May 2026
Planning Beats is amazing.
Dan has been amazing from the very start, always there to answer any questions and guide you through any problems. His product really is a game changer for my business. I’ve spent so much time in the past creating a booking on my database, emailing it, then amending once the deposit paid, and that’s before we get into any additional services Planning Beats does for you. Was previously subscribed to a system costing me an absolute fortune, just for the music management side.
Every working DJ should have the same tools as the agencies.
Solo or multi-op, you get every feature. Start on your own and add DJs as you grow. That’s not a launch offer. It’s the point. From £27/month for 3 DJs, then £3.95/month per extra DJ, ex VAT.
DJs on your account: 3
Slide to the top for unlimited DJs. Office and support staff are always free and sit outside this.
Every account includes
The whole platform, no feature gating
White label client portal
Unlimited free office & support staff
Add or remove DJ seats whenever you like
Need more DJs?£3.95/mo or £43.45/yr per extra DJ user
Annual billing is 12 months for the price of 11. Office and support staff are always free and sit outside this pricing.
Not sure how many DJs you need? Get in touch before you commit.
Prices exclude any VAT, sales tax or GST, which is calculated at checkout based on your billing address. Paid plans cover DJ users assigned to events and operational workflows. Unlimited means unlimited DJ users, subject to fair usage and platform terms. All payments are processed in GBP; other currencies are approximate.
Help getting started
You’ll set this up with us, not on your own.
New software can feel like one more job on top of everything else. So there are three ways to get a real person while you find your feet.
Live group sessions
Free onboarding on Google Meet with the team and a handful of other DJs. We work through one part of the platform at a time.
None. Every account gets seven days free with every feature and no card. After that it’s £27/month plus tax for three DJs. No contract, no catch.
Standard pricing is £27/month for your main account, which covers three DJs. Extra DJ users are £3.95/month each; office and support staff are free. Prices exclude tax (VAT in the UK and EU, sales tax in the US, GST in AU, NZ and Canada), calculated at checkout based on your billing address. Every feature is included, with no feature-gated tiers. You’ll get clear notice before anything changes.
All of it, and none of it’s a mockup. Booking management, music planner, white label client portal, digital contracts, online payments, staff and wage management, venue portal, sales proposals, two-way calendar sync and the mobile app are all live today, used by working DJs every week. The only things you won’t find yet are the handful we’re still building, and the DJs in our Inner Circle help decide what comes next.
Yes. CSV import brings data across from any system: spreadsheets, another booking tool, whatever you run today. Leads, bookings, contacts, services, staff and equipment all import. A guided setup wizard walks you through the rest.
Yes. Your data is stored securely on encrypted hosting, never shared with third parties, and never used for anything other than running your account. You can export everything at any time. Planning Beats is GDPR compliant and Google CASA Tier 2 verified.
Then you walk, no harm done. No contracts, no lock-ins, nothing to cancel. We’d rather earn your subscription every month than trap you into one.
Most DJs are taking real bookings through it the same day. Start with your bookings; everything else is there when you’re ready. Don’t fancy doing it yourself? Join a free live session and we’ll set it up with you.
No. If you can use your phone, you can use Planning Beats. Everything has a guided setup, plain-English labels and a step-by-step guide for every screen. And when you get stuck, a real person answers, not a bot.
Yes. Nothing forces you to flip everything overnight. Plenty of DJs run their next few bookings through Planning Beats while the old spreadsheets wind down, then quietly never go back.
Yes. Add other DJs, assistants or office staff as their own users, each with their own login. During the seven-day trial, everyone’s included. After that, extra DJ seats are £3.95/month each plus tax; office and support staff are always free.
No app store, no downloads. Your clients get a link to a portal that sits under your own brand, where they book, pick songs, sign contracts and pay. When they open it, their phone offers to save it to the home screen and switch on notifications, so they end up with a proper app icon and reminders without installing anything.
Yes. Set Ready checks the playlist your client builds against your own library and tells you exactly which tracks you don’t own yet, with enough notice to buy them before the gig, then exports straight into Rekordbox, Serato, Engine DJ, Traktor or Virtual DJ.
Real help from people who actually DJ. Message us in-app, and once you’re in, you can book a call with the team straight from your account if you’d rather say it out loud. We built this with working DJs, 700+ of them in the Inner Circle now, so “how do I...” usually gets a straight answer fast.
The full list
Everything it does, and everything it connects to.
You don’t need all of this on day one. Start with your bookings. The rest is here when you’re ready for it.
Zelle, Venmo and Cash App attach as a link or QR on the invoice. We don’t pull data; your client pays you straight, no processing fees.
CalendarsTwo-way sync
Google CalendarOutlookiCal
Two-way sync with all three: a booking in Planning Beats lands in your calendar, and a block in your calendar shows as busy here.
Comms6
GmailMicrosoft 365IMAPPOP3SMTPSMS via TwilioWhatsApp · coming soon
API & webhooksLive
ZapierMaken8nWebhooksREST API
An open API and webhooks, so Planning Beats works with Zapier, Make, n8n or anything else you run. Your leads, bookings and payments can go wherever you need them.
What’s inside, area by area
142 features across 17 areas. Tap any area to see what’s in it.
Guided setup wizardWalks you through setting up your account step by step. No blank screen, no guesswork.
Client portal setupA guided wizard gets your white-label client portal ready to hand to couples.
One-click data importBring leads, bookings, contacts, services, staff and equipment across from any system by CSV.
Fully bespoke brandingYour colours, images, logo and fonts, right down to your own app icon and name. Clients never see ours.
Your business name in the addressYour portal lives at yourbusiness.planningbeats.com.
Branded across everythingPortal, proposals, brochures, contracts and emails all wear your brand, start to finish.
White-label client portalCouples plan their event under your brand.
Bill the venue, client still plansInvoice an agent while the couple plan, all one booking.
Email & SMS inboxUnified comms with templates and history.
WhatsApp BusinessTemplates, opt-in and opt-out, delivery tracking.
Gmail & Microsoft 365Connect your own mailbox via OAuth.
Real-time team chatInternal messaging per booking, live.
Galleries & file sharingClients upload photos and documents.
Lead capture formsBranded web forms embed on your site; every submission auto-creates a lead.
Lead pipeline & funnelsDrag leads through custom stages, from New to Booked.
Lead source trackingSee which channel each enquiry came from and what actually converts.
Multi-touch follow-up sequencesConditional logic, in your tone of voice.
Follow-up remindersDue-date tasks per lead so a chase never slips.
Lead briefOne screen with the client, event, venue and pipeline, quick-edit throughout.
Lead notes & historyInternal comments and a full activity trail on every enquiry.
Lead to bookingTurn a won enquiry into a confirmed booking in one step.
Stale-lead trackingSurfaces the enquiries going cold before they vanish.
Drag-and-drop form builderText, choice, date, image and PDF fields, fully branded.
Embed codeDrop your form into any website.
Music stage on formsCollect song preferences at enquiry.
Availability & service selectionClients self-qualify on the form.
Public pricing & booking linksShareable anywhere.
Branded sales proposalsMulti-page digital proposals, not PDFs. The client signs and pays on the page, then lands in their planner automatically.
Digital contracts & e-signingLegally binding, full audit trail.
Drag-and-drop builderBuild proposals, brochures and contracts as branded web pages on one canvas.
Smart fieldsAuto-fill client name, event date, pricing and more.
Digital brochuresBranded multi-page brochure sites; clients browse, choose, sign and pay without you lifting a finger, then get dropped into planning.
Proposal expiry & countdownAccept, amend or decline workflow.
Date-resolved live pricingQuotes reflect the rate for the actual event date.
Signature capture & storageDeposits and signing collected in one flow.
Booking calendarMonth, week, day, list and timeline views.
Intelligent availabilityKnows if you’re solo or a team, so it only offers slots you can cover.
Recurring & repeat bookingsSet patterns and bulk-manage residencies.
Stripe
Zelle
Venmo
Cash App
QuickBooks
Google Calendar
Outlook
iCal
Gmail
Microsoft 365
SMS via Twilio
Zapier
