Used by DJs running real bookings. Free to join right now.
Bride signed. Playlist matched, missing tracks flagged. No “just checking in.” No 3am crate-digging.
100+ working DJs already live this way. You’re probably reading this knee-deep in chase emails, or building another bride’s playlist into your DJ software by hand. The whole system pays for itself with your first booking of the year.
An easy setup wizard walks you through it step by step, and one-click import pulls your existing data straight across.
Built properly. Backed properly.
Google CASA Tier 2 verified
Independently security-tested to Google’s standard.
Secure cloud hosting
Your data lives on encrypted, enterprise-grade servers.
Backups & disaster recovery
Everything backed up regularly, restorable in minutes.
Innovate UK accelerator
Part of a government-backed accelerator programme.
If this is you, keep reading.
Four moments every working DJ recognises. Each one already has a fix inside Planning Beats. Not more effort. A better system.
01
Sat night, on the decks. A lead lands.
By Sunday someone else has already replied, booked a call, and closed it. An auto-quote fires before you finish your set.You weren’t worse. You were busy.
22:47
Saturday · 14 June
PB
Planning Beats
New enquiry
Sarah & James · Wedding · 14 Sep 2026
✓
Quote sent automatically
£1,850 · full event package
02
11pm, writing “just checking in” again.
Third time this week. You became a DJ to play music, not type follow-ups. Chase sequences send themselves, in your tone of voice.The booking confirms while you sleep.
Auto-sent · 11:47 PM
Hey Sarah, just following up on Saturday’s proposal :)
Yes please! Let’s book it ✨
03
Three software bills. Still missing pieces.
Music here. CRM there. Client portal somewhere else. Nothing connects. One platform. From £27 a month plus tax, with extra staff seats at £3.95 each.Stop renting tools that don’t talk to each other.
Music management£30/mo
CRM£60/mo
Client portal£140/mo
↓
PB
Planning Beats
From £27/mo + tax
04
A Google Form against a branded portal.
Your competitor sends a portal that looks like an agency built it. You get your subdomain, your logo, your colours — the £2,000 bride picks presentation.Same skill. Different first impression.
Each one takes 30 seconds to see. Together they replace your entire admin weekend.
01
Lead lands. Quote fires.
Someone fills in your form. A branded quote lands in their inbox in seconds. You were doing something else entirely.
02
System chases. You don’t.
Follow-ups go out on a schedule, in your voice. They book, or you close the lead. It runs without you.
03
Client plans. You wait.
They get a branded link. They sign, pay, plan their music. You get notified when each bit is done.
04
You walk in. Fully prepared.
Playlist matched to your library, missing tracks flagged, running order ready. You walk in knowing exactly what’s happening.
This is four of the things it does. There are dozens more.
&
A family business
Working DJ. Finance director. Real engineering team.
That finance director? My dad. His name’s Gareth, and he’s spent thirty-odd years as a finance director keeping much bigger businesses honest with their numbers. I pitched him my first DJ company when I was 14. He listened, asked the questions a finance director asks a 14-year-old with a pair of speakers, then wrote me my first business loan. That, right there, is where all of this began. We always wanted to work together properly one day. Planning Beats was the moment.
But it isn’t just me and Gareth. Angel, our tech lead, and Kamen, our project manager, run a real engineering team behind the scenes, two years deep and shipping every week. We’re part of an Innovate UK accelerator too, so when something’s hard we’ve got serious advisors to lean on. And the 600 working DJs in the Inner Circle? They tell us what to build next, and it tends to land in days, not quarters.
We made one rule at the start: every working DJ should be able to afford the best DJ software. Not just the multi-op agencies with five-figure budgets. The wedding DJ in their first year. The mobile DJ chasing weekends around a day job. Everyone. That’s why Planning Beats starts at £27 a month plus tax, with extra staff seats at £3.95 each. Every plan gets every feature. The only thing that changes is how many DJs you’re running. The pricing isn’t a temporary promotion. It’s the whole point.
2+Years in build
600+DJs in the Inner Circle
£27Starts at
Get in while it’s free. The sooner you join, the more time you get before pricing starts. Come and see what we built.
I started my mobile Disco company with an extremely convoluted booking procedure using multiple different apps, calendars and emails. This caused me to miss enquiries and make errors with bookings and had a serious effect on my business performance. Planning Beats has completely changed all of that.
My DJing and equipment side was perfect, but I was being let down by the admin. Planning Beats made the enquiry, booking and event planning side of my business look as professional as what turned up on the day. The music matching tool has massively sped up my prep time and the event prep PDF means I don’t miss any requests from the couples.
All of the couples who have used the app so far have commented on how easy it is to use and how much I stand out from the competition. A fantastic app, a team that are always happy to assist you and continuous development make me sure my business will be using Planning Beats far into the future.
It’s taken me from being “just another DJ” to giving clients that feeling of “wow, this DJ really knows what he’s doing.” The level of professionalism it creates throughout the whole client journey is on another level. I’ve used other CRMs — lacklustre and expensive for what they offered. Planning Beats is the complete opposite. Affordable, incredibly advanced, and easily the best CRM I’ve used so far.
EB
Ellis Bland
19 May 2026
One of the best investments.
Coming from spreadsheets and Google Forms, Planning Beats is in a world of its own. I didn’t think I needed a CRM because I wasn’t busy enough — but admin is 10% of what it was before. Automations, active brochures, plus Set Ready hooking in so you can match every song to your DJ library, with must-play / do-not-play alerts at the gig. 100% nothing on the market offers all these features at this price.
LA
Luke Andrew
18 May 2026
Like planning a gig — only better.
A CRM built by a DJ for DJs. Everything you need to run your business at your finger tips. Dan has been incredible at listening, taking feedback, implementing changes and making the system better with every update. From taking an enquiry to noting down the venue’s WiFi code, this system has it all. My clients love the portal and I love Planning Beats.
TW
Thomas Westwood
15 May 2026
Planning Beats is amazing.
Dan has been amazing from the very start, always there to answer any questions and guide you through any problems. His product really is a game changer for my business. I’ve spent so much time in the past creating a booking on my database, emailing it, then amending once the deposit paid — and that’s before we get into any additional services Planning Beats does for you. Was previously subscribed to a system costing me an absolute fortune, just for the music management side.
DT
Darren Tipples
11 May 2026
Pricing
Simple pricing. Every feature, every seat.
No feature gates. No upsells dressed up as “pro.” Every DJ gets the whole platform. Just pick how many DJs you need. Prices exclude VAT. Starts at £27/month for 3 DJs, then £3.95/month per extra DJ.
Monthly
Annual1 Month Free
DJs on your account: 3
Slide to the top for unlimited DJs. Office and support staff are always free and sit outside this.
Every account includes
The whole platform — no feature gating
White label client portal
Unlimited free office & support staff
Switch plans up or down whenever you like
Need more DJs?
£3.95/moor£43.45/yr per extra DJ user
Annual billing is 12 months for the price of 11. Office and support staff are always free and sit outside this pricing.
Not sure how many DJs you need? Get in touch before you commit.
Prices exclude any VAT, sales tax or GST, which is calculated at checkout based on your billing address. Paid plans cover DJ users assigned to events and operational workflows. Unlimited means unlimited DJ users, subject to fair usage and platform terms. All payments are processed in GBP; other currencies are approximate.
You’re never on your own
Set it up with people, not docs.
Three ways to get a real human while you find your feet. No ticket queues, no bots.
Every question you’re about to Google, answered here.
If something isn’t answered here, just ask us.
None. It’s free right now because we’d rather have working DJs running real bookings on it than sit on it waiting for a louder launch. Get in now, run your whole business through it, and you’ll get plenty of notice before pricing starts. No card, no contract, no catch.
Standard pricing starts at £27/month for your main account. Extra DJ or staff users are £3.95/month each. Prices exclude tax (VAT in the UK and EU, sales tax in the US, GST in AU, NZ and Canada), calculated at checkout based on your billing address. Every feature is included, with no feature-gated tiers. You’ll get clear notice before anything changes.
Honestly? Pretty much all of it, and none of it’s a mockup. Booking management, music planner, white label client portal, digital contracts, online payments, staff and wage management, venue portal, sales proposals, calendar sync and mobile platform are all live today, used by our growing community of working DJs every week. The only things you won’t find yet are the handful of features we’re still building, and that list never really empties. Does software ever truly finish? Not here. We keep shipping.
Yes. CSV import means you can bring data across from any system, whether that’s spreadsheets, another CRM or a custom booking tool. Leads, bookings, contacts, services, staff and equipment all import. A guided setup wizard and step-by-step guide walk you through it.
Yes. Your data is stored securely, never shared with third parties, and never used for anything other than running your account. You can export everything at any time. Planning Beats is GDPR compliant.
Then you walk, no harm done. No contracts, no lock-ins, nothing to cancel. We’d rather earn your subscription every month than trap you into one.
Most DJs are taking real bookings through it the same day. The setup flow walks you through it step by step, and one-click import pulls your existing bookings, contacts and services across. Don’t fancy doing it yourself? Join a free live session and we’ll set it up with you.
No. If you can use your phone, you can use Planning Beats. Everything has a guided setup, plain-English labels and a step-by-step guide for every screen. And when you get stuck, a real person answers, not a bot.
Yes. Nothing forces you to flip everything overnight. Plenty of DJs run their next few bookings through Planning Beats while the old spreadsheets wind down, then quietly never go back.
Yes. Add other DJs, assistants or office staff as their own users, each with their own login. While it’s free, everyone’s included. After that, extra staff seats are £3.95/month each plus tax, on top of your main account.
No app store, no downloads. Your clients get a link to a portal that sits under your own brand, where they book, pick songs, sign contracts and pay. When they open it, their phone offers to save it to the home screen and switch on notifications, so they end up with a proper app icon and reminders without burning storage or the faff of installing and updating something. No installs, no extra account, no hassle.
Yes. Music Matcher checks the playlist your client builds against your own library and tells you exactly which tracks you don’t own yet, with enough notice to go and buy them before the gig.
Real help from people who actually DJ. Message us in-app, and once you’re in, you can book a call with the team straight from your account if you’d rather say it out loud. We built this with 100+ working DJs, so “how do I...” usually gets a straight answer fast.
For the deep-divers
Every integration. Every detail.
Two years of build, every connection and feature mapped here. If you read release notes for fun, this is your part.
Integrations
DJ Software 7
Rekordbox
Serato DJ
Engine DJ
Traktor
Virtual DJ
Lexicon DJ
djay Pro
Music sources 4
Spotify
Apple Music
Tidal
YouTube
Payments & invoicing 5
Stripe Connect
Zelle
Venmo
Cash App
QuickBooks
XeroComing soon
Zelle, Venmo and Cash App attach as a link or QR on the invoice — we don’t pull data; your client pays you straight, no processing fees.
Calendars 3
Google Calendar
Outlook
iCal
Comms 6
Gmail
Microsoft 365
IMAPIMAP
POP3POP3
SMTPSMTP
SMSSMSvia Twilio
WhatsAppComing soon
Connect Testing
ZapierIn testing
One Zapier connection wires Planning Beats into 8,000+ other apps, so your leads, bookings and payments can talk to whatever else you run. It’s being tested by real users right now and will be ready for everyone soon.
The bits DJs won’t shut up about
Two years of build, mapped out. 17 areas, over 100 features. Tap any area to see what’s inside.
Guided setup wizard — Walks you through setting up your account step by step. No blank screen, no guesswork.
Client portal setup — A guided wizard gets your white-label client portal ready to hand to couples.
One-click data import — Bring leads, bookings, contacts, services, staff and equipment across from any system by CSV.
Fully bespoke branding — Your colours, images, logo and fonts, right down to your own app icon and name. Clients never see ours.
Your own web address — Live today at yourbusiness.planningbeats.com, with a fully bespoke domain coming soon.
Branded across everything — Portal, proposals, brochures, contracts and emails all wear your brand, start to finish.
White-label client portal — Couples plan their event under your brand.
Bill the venue, client still plans — Invoice an agent while the couple plan, all one booking.
Email & SMS inbox — Unified comms with templates and history.
WhatsApp Business — Templates, opt-in and opt-out, delivery tracking.
Gmail & Microsoft 365 — Connect your own mailbox via OAuth.
Real-time team chat — Internal messaging per booking, live.
Galleries & file sharing — Clients upload photos and documents.
Lead capture forms — Branded web forms embed on your site; every submission auto-creates a lead.
Lead pipeline & funnels — Drag leads through custom stages, from New to Booked.
Lead source tracking — See which channel each enquiry came from and what actually converts.
Multi-touch follow-up sequences — Conditional logic, in your tone of voice.
Follow-up reminders — Due-date tasks per lead so a chase never slips.
Lead brief — One screen with the client, event, venue and pipeline, quick-edit throughout.
Lead notes & history — Internal comments and a full activity trail on every enquiry.
Lead to booking — Turn a won enquiry into a confirmed booking in one step.
Stale-lead tracking — Surfaces the enquiries going cold before they vanish.
Drag-and-drop form builder — Text, choice, date, image and PDF fields, fully branded.
Embed code — Drop your form into any website.
Music stage on forms — Collect song preferences at enquiry.
Availability & service selection — Clients self-qualify on the form.
Public pricing & booking links — Shareable anywhere.
Branded sales proposals — Multi-page digital proposals, not PDFs. The client signs and pays on the page, then lands in their planner automatically.
Digital contracts & e-signing — Legally binding, full audit trail.
Drag-and-drop builder — Build proposals, brochures and contracts as branded web pages on one canvas.
Smart fields — Auto-fill client name, event date, pricing and more.
Digital brochures — Branded multi-page brochure sites; clients browse, choose, sign and pay without you lifting a finger, then get dropped into planning.
Proposal expiry & countdown — Accept, amend or decline workflow.
Date-resolved live pricing — Quotes reflect the rate for the actual event date.
Signature capture & storage — Deposits and signing collected in one flow.
Booking calendar — Month, week, day, list and timeline views.
Intelligent availability — Knows if you’re solo or a team, so it only offers slots you can cover.
Recurring & repeat bookings — Set patterns and bulk-manage residencies.
Profit margin & cost analysis — Including staff cost ratios.
Revenue leaderboard — Top clients, events and staff.
Lead reports — Volume, source, conversion funnel, aging and time-to-book.
Conversion-rate trends — Cohort-correct, never over 100%.
Booking reports — Seasonality, geography heatmap and value by event type.
Client reports — Lifetime value, repeat rate and engagement.
Revenue reports — By service, type and leaderboard.
Staff reports — Utilisation, revenue contribution, cost ratio and certification expiry.
Equipment reports — Usage, maintenance health and status.
Venue reports — Popularity, agent attribution and revenue.
Custom ranges & drill-down — On every report.
Trigger-based automations — Fire emails off the questions a client answers or their song list.
Visual workflow builder — Drag-and-drop triggers, actions, waits and branching.
15+ triggers — New lead, booking confirmed, contract signed, payment received and more.
Rich actions — Send email or SMS, send documents, move funnel stage, wait or delay.
Apply to existing records — Backfill automations onto current bookings and leads.
Per-record mute & skip — Silence automations on a single job.
Run logs & previews — See fire times, rendered content and step history.
Preset starter automations — Seeded and ready on first login.
Calendar sync — Google, Outlook and Apple, two-way.
Stripe Connect — Payments and payouts.
QuickBooks Online — Accounting.
Spotify, Apple Music & YouTube — Music sources.
Gmail & Microsoft 365 — Email.
WhatsApp Business — Messaging.
Google Places — Venue enrichment.
Weather forecasts — Per-event conditions.
Webhooks — Trigger anything when a booking changes.
Full web app, real push — Install to the home screen, pinged the second anything changes, no app store.
SetReady desktop app — Desktop companion for prepped gigs.
Notification bell — Aggregated read and unread across devices.
Notification preferences — Per event type and per channel.
Public roadmap — Vote on features and see what’s coming next.
Multi-login — Email, Google, Microsoft 365, Apple or magic link.
Two-factor authentication — Account security as standard.
Business profile — Your business details, contact info and legal text in one place.
Localisation — Currency, timezone, date format and tax mode.
Business hours & holidays — Per-day overrides feed the availability engine.
Travel & mileage rates — Auto travel fees on quotes.
Event types — Type-specific services, pricing and templates.
Solo-operator mode — Streamlined for one-person businesses.
25 live integrations100+ features across 17 areasShipped weekly
Your move
DJing is the easy part. It’s everything before the gig that eats your week.
Planning Beats takes the admin off your plate so you can get back to the music. It’s free to join right now, and the sooner you’re in, the more time you get before pricing starts at £27/month plus tax, with extra staff seats at £3.95 each.
