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Automated DJ follow-ups that stop the moment they reply.

Every DJ knows the feeling: a lead’s gone quiet, and it’s on you to chase it, again, without sounding pushy. Planning Beats does that chasing for you, from your own email address, and it knows when to stop. The booking confirms while you sleep.

Try it free, no card Watch the 2-minute demo

14 days free with every feature. Then £27/month plus tax for three DJs.

The Planning Beats automations page: booking confirmation, planning reminders and upsell emails, each switched on or paused
Ease without losing power

It’s 11pm and you’re typing “just checking in” again.

Chasing is the job nobody became a DJ to do. So it gets done late, or not at all, and the lead books whoever replied first.

Most automation tools make it worse. They keep emailing someone who’s already answered, or they give up on a live lead because an out of office came back.

How it works

A trigger, then the steps you’d have done by hand.

1

Start from a ready-made one

Payment reminders, a new enquiry welcome with your brochure, booking confirmations. They all arrive switched off, so nothing sends until you’ve read it and made it sound like you.

2

Or build your own

Pick a trigger, then chain the steps: wait, send an email or a text, send a brochure or proposal, move the lead on, create a task. It’s a canvas, not code.

3

It knows when to stop

A reply from the client pauses the chase. An out of office doesn’t count: it waits until they’re back, then carries on. A bounce pauses it and tells you the address is failing.

What’s in it

The chasing, done properly.

Sent from your own email

Automation email goes out from your connected mailbox, so replies come back to you like any other.

Triggers for the moments that matter

A new lead, a specific web form, a brochure or proposal viewed, a contract signed or not signed, a payment received or failed, an invoice due or overdue.

Payment reminders that stop when they pay

A nudge seven days before, two days before, and a firmer note if it goes overdue. Paying the invoice ends it.

Ask me first

Add Manual Approval and the message waits under Needs approval until you say yes.

Tasks that write themselves

“Chase the balance” 14 days before the event. “Check the kit back in” the day after. Set once, on every booking.

A history of everything sent

Every run is listed: what went, to whom, and when. It can also hand off to Zapier or Make.

“I didn’t think I needed a CRM because I wasn’t busy enough, but admin is 10% of what it was before.”

Luke Andrew · verified Trustpilot review
Goes well with
Enquiry forms An enquiry form that checks your diary and their taste. See how it works Brochures & proposals A brochure to warm them up. A proposal to sign them up. See how it works Invoicing & payments Deposits, payment plans and reminders that chase for you. See how it works
Questions

DJ automation questions.

Anything else, just ask us.

Yes, and you don’t have to build anything for it. Any email from that lead pauses the queued steps, even if they start a fresh message instead of replying to yours.
It doesn’t count as an answer. The chase is put back until after the date they say they’re back, then carries on. Treating an automatic reply as a real one would quietly kill a live lead.
No. The ready-made automations arrive switched off. You read each email, edit it, then turn it on. You can also make any automation ask you before it sends.
Yes. Payment reminders go out before the due date and after it, and stop as soon as the invoice is paid.
No. It’s a trigger at the top and steps below it. Duplicating a ready-made one and changing the wording is usually the quickest way to start.
No. There’s one plan and every feature is in it. £27/month plus tax covers three DJs, and you get 14 days free with no card.

Stop writing “just checking in”.

14 days free with every feature, no card. If it’s not for you, you walk. Nothing to cancel.

Get set up free See pricing
Planning BeatsBuilt with working DJs since 2024. Because nothing existed that fit how a DJ business actually runs.
© 2026 Planning Beats Ltd. Built by DJs, for DJs, since 2024